Membership Dues Can Be Mailed To Michele Hinatsu Anytime Before The May Meeting Or Brought To The May Meeting - Membership dues are $40, or $30 if you refer a friend.
CONSTITUTION AND BYLAWS of the ASSOCIATION OF EASTSIDE NURSE PRACTITIONERS Revised 2005
ARTICLE I - NAME
ARTICLE II - PURPOSE
ARTICLE III - OBJECTIVES
The objectives of this organization are as follows:
ARTICLE IV - MEMBERSHIP
Section A Active members shall be ARNPs with current Washington State ARNP licenses and who have paid dues in full to AENP. Active members are entitled to vote, hold office, and serve on committees. Graduate NPs who have completed an accredited program may serve as active members. Graduate NPs who have not obtained their license within one year of completing their program will be considered associate members.
Section B Associate members may include student NPs and retired NP's, interested in fostering the objectives of the association and who have paid dues in full. Associate members may serve on committees but may not vote or hold office.
Section C Application for membership shall be made in writing on the form provided by the organization and shall be accompanied by the annual membership fee. An applicant shall become a member upon verification of the application by the Treasurer and dues paid in full.
Section D Dues are required of each member, with the exception of executive board members and our founding members, Pam Shapiro and Lynn Albertson, and longterm board member Carol Sinape. Dues are payable March/April of each year and are delinquent May 31. Any member termination for non-payment of dues may be reinstated by making written application and current payment of dues.
Section E Termination of active membership shall be automatic upon:
Section F Reinstatement may be requested in writing to the Executive Board.
ARTICLE V OFFICERS
Section A Qualifications, Number, and Terms of Officers. The officers of the organization shall be President, Vice President, ARNP United Liaison Secretary, Treasurer, Continuing Education Co-Chair (2).
Section B Duties of President
The President shall supervise and control all of the administrative matters and business affairs of the organization. The President shall implement policy established by the members of the Executive Board; preside at all meetings; execute all conveyances, notes, contracts or other instruments authorized by members; appoint all committees and chairpersons as provided in these bylaws; perform all duties incident to the office of President and such duties as may be assigned by the Executive Board.
Section C Vice President assumes duties of the President in the President's absence. The Vice President shall monitor the eastsidenp.org website, and be responsible for communicating with the webmaster. and such duties as may be assigned by the Executive Board.
Section D Duties of the ARNP United Liaison
The ARNP United Liaison will attend affiliate group meetings. The ARNP United Liaison shall obtain information regarding legislative activities, communicate concerns of AENP to ARNPs United, act as an advocate for AENP and represent AENP at the WSNA Summit Meeting. The ARNP United Liaison shall also perform such other duties as the Executive Board may specifically assign.
Section E Duties of the Secretary
The Secretary shall keep and maintain minutes of all the meetings and give notices that are required to be given by these bylaws; be the custodian of the bylaws and records of the organization; send copies of minutes and other articles upon member request and payment, if needed; also perform such other duties as the Executive Board may specifically assign.
Section F Duties of the Treasurer
The Treasurer shall have charge and custody of and be responsible for all funds and securities of the organization; receive and give receipts for all monies due and payable to the organization from any source whatsoever; deposit all such monies in such banks or depositories as shall be decided by the Executive Board; account for and record all financial transactions by the organization; maintain membership roster; prepare and render an annual report each November; also perform such other duties as the Executive Board may specifically assign. Financial audits shall be performed annually by a member who does not currently hold an elected office.
Section G Duties of Continuing Education Officers
The Continuing Education Officers shall coordinate provision of educational programs determined by the Executive Board by chairing the Continuing Education Committee; attend all Executive Board Meetings; also perform such other duties as the Executive Board may specifically assign.
Section H Compensation
No part of the net earnings of the organization shall ever inure to or for the benefit of, or be distributed to its members, Executive Board officers, or private persons, except that the organization shall be empowered to pay reasonable compensations for services rendered for operating costs and make payments and distributions of the exempt purposes for which the organization was formed.
ARTICLE VI - MEETINGS
Section A Regular meetings of the organization shall be held at such time and place as are determined by the officers.
Section B Special meetings may be called at any time by the President. Notice of special meetings shall set for the matters to be discussed.
Section C Notice of general meetings shall be in written form and mailed (e-mail form) to each member in advance of each meeting. Members without email shall receive notice of general meetings via postal mail.
Section D Voting shall be accomplished by one vote per active member. The approval of any matter of business shall require the affirmative vote of a majority of active members present and voting. Occasional balloting of the membership will be conducted by mail (e-mail) (e.g. officer elections) with a majority of case votes required.
ARTICLE VII - ELECTIONS
Section A Nomination of Executive Board Officers concluding terms will be presented by the Nominating Committee and will be accepted from the floor at a September meeting. When possible, two candidates for each office will be nominated. Provisions will be made on the ballot for write-in candidates. Candidates will be from the active membership.
Section B Election of Executive Board Officers shall be by written ballot. ARNP United Liaison, Treasurer and Continuing-Ed co-chair #1 will be re-elected in the even years. The secretary and Continuing-Ed co chair #2 will be re-elected in the odd years. The Vice President will be elected annually.
Section C Ballot shall be returned to the Secretary who shall appoint two members to count the votes. Results will be announced as soon as possible at the November meeting. The candidate receiving the most number of votes shall be declared elected. In case of a tie vote, a second ballot shall be conducted. If the outcome is still tied, the Executive Board will meet to decide the method for election resolution.
ARTICLE VIll - EXECUTIVE BOARD
Section A The Executive Board shall exercise, conduct, and control the corporate powers, affairs, policies, and property of the organization.
Section B Members. See ARTICLE IV, Section A.
Section C Vacancies. In the event a vacancy occurs in any office, or on the Executive Board, due to change in status, or otherwise, such office shall be filled by appointment of the Executive Board.
Section D Removal of an Executive Board Member. Any officer or committee member, who is absent from two consecutive Board Meeting without excuse, may be removed from office and/or from the Executive Board.
ARTICLE IX - COMMITTEES
Section A Appointment and Term. The committee shall be standing or special; the chairperson and members of which shall be appointed by the Executive Board to serve for a term of one year or until existence of the committee is terminated. Each standing committee shall submit reports upon request of the Executive Board.
Section B Standing Committees
Section C Special Committees shall be created at the discretion of the Executive Board for short-term specific tasks.
ARTICLE X - QUORUM
Section A Fifteen percent of the current active members attending a regular meeting shall constitute a quorum.
Section B A minimum of three members of the Executive Board shall be necessary to constitute a quorum at any regular or special meeting of the Executive Board.
ARTICLE XI - GENERAL PROVISIONS
Section A Fiscal Year. The fiscal year shall be a twelve-month period established by resolution of the Executive Board (currently June 1 -May 31).
Section B Contracts. The Executive Board may authorize any officer or agent of the organization to enter into any contract, or execute and deliver any instrument in the name of and on behalf of the organization. Such authority may be general or confined to special instances.
Section C Books and Records. The organization shall keep correct and complete books and records of its accounts, meetings, and proceedings of the organization. Valuable papers and documents shall be maintained by appropriate officers and passed on at the completion of the officers' term to the newly elected officers. There shall be an annual audit of the financial records of the organization in such manner as directed by the Executive Board.
Section D Disbursements. All checks, drafts, or orders for the payment of money, notes, or other such evidence of indebtedness issued in the name of the organization shall be signed by the Treasurer or other properly authorized Executive Board member.
Section E Deposits. All funds of the organization shall be deposited to the credit of the organization in such banks and other depositories as the Executive Board may select.
Section F Written dissolution may occur by a majority vote of the active members. In the event of dissolution of the organization all monies after all reconciliation has been made will be given to ARNPs United in the promotion of nurse practitioners.
ARTICLE XII - PARLIMENTARY AUTHORITY
The Rules contained in Robert's Rules of Order Revised shall govern meetings in the organization and Executive Board in all cases to which they are applicable and in which they are not inconsistent with these bylaws.
ARTICLE XIII - AMENDMENTS
Section A These Constitution and Bylaws may be amended at any regular meeting. All proposed amendments shall be published prior to the meeting and read at said meeting.
Section B Amendments may be made at any meeting by a two-thirds vote of all active members present.
Section C Amendments may also be made at any regular meeting without previous notice by unanimous vote of all members present.
These bylaws are subject to written approval of the current Executive Board and affirmative vote of a majority of active members.